---
title: "Plan Meetings with Scheduling Poll"
canonical: "https://servicedesk.shu.edu/space/PUBLICKBA/3169452047/Plan%20Meetings%20with%20Scheduling%20Poll"
format: markdown
---
Microsoft Outlook’s **Scheduling Poll** (formerly known as FindTime) is a convenient tool for organizing meetings by identifying a time that works best for everyone.

### How It Works

1. **Propose Meeting Times**
  - Suggest several potential meeting times directly within Outlook.
2. **Share the Poll**
  - A poll link is generated, which you can share with your colleagues via email.
3. **Vote on Preferences**
  - Participants vote on their preferred meeting times, helping to find a consensus quickly.
4. **Schedule the Meeting**
  - Once the best time is determined, you can schedule the meeting directly through Outlook.

### Access Scheduling Poll

<details>
<summary>Outlook on the web</summary>

You can access **Scheduling Poll** via *Mail *or *Calendar*.

1. Start a new email or reply to an existing one. Add required attendees to the **To** field and optional attendees to the **Cc** field. Then, click **Scheduling Poll** in the **Message** tab.
2. Create a new meeting event or select an existing event to edit it. List required attendees in the **Invite attendees **field and click the optional button to add optional attendees. Select **Scheduling poll** in the **Event** tab.
</details>

<details>
<summary>Outlook for Mac</summary>

Scheduling poll can be used in *Outlook for Mac*. You can access it through Mail.

1. Create a new email or select an email to reply to. List required attendees for the meeting in the **To** field and optional attendees in the **Cc** field. Select **Scheduling Poll** from the compose toolbar**.
  
2. Drag and drop **Scheduling Poll** into the toolbar.

> ℹ️ ******If the find time add-in was previously installed, scheduling poll will automatically appear on the toolbar. If not, then you must manually add it by customizing the toolbar when you're composing a new email message. 
> ℹ️ 
> ℹ️ ![Manually add to toolbar.png](media://d9e8bae6-d0d1-497d-8da4-6d56eeecaee2)
</details>

<details>
<summary>Outlook for Windows</summary>

In **Mail**, you can access Scheduling Poll as follows:

1. Select **Reply with Scheduling Poll** on the **Home** tab when an email is open in the reading pane.
  
2. Launch the compose pane by either creating a new message or hitting reply/forward for an existing message. List required recipients in the **To** field and optional recipients in the **Cc** field. Then, on the **Message** tab, select **New Scheduling Poll**.
  
3. In **Calendar**, you can access Scheduling Poll by either launching the compose form to create a new meeting event or opening an existing event in the edit form. List required attendees in the **Required **field and optional attendees in the **Optional** field. Select **New Scheduling Poll** under the **Meeting** tab.
</details>

For more information on setting up a Scheduling Poll, visit the [Microsoft Support Page](https://support.microsoft.com/en-us/office/scheduling-poll-articles-7b5ff6c7-4f65-48e6-89b8-3f053c40e382).